*Payroll Setup > Company Setup > Formulas*

# Basic Formulas

This page provides more information about the use of formulas when creating custom items. To learn more about custom items, go to:

To create a formula for a custom item, you should have already selected the type of custom item, given it a name and selected “Formula” from the ** Input Type** drop down menu. An additional field will then appear:

- Enter a
by starting with an “=”.**Formula** - You can then also enter variables, numbers and basic mathematical operators such as +, -, *, /, and ( ).

Examples of basic formulas that could be entered in the * Formula *field are the following:

- = normal_rate * 40 * 25
- = (basic_salary + normal_pay) / 4.3333 * 0.3333

Variables and functions which can be used when creating formulas are:

### Variables

- basic_salary: Basic Salary (salaried employees)
- normal_pay: Basic Hourly Pay (hourly paid employees)
- normal_rate: Hourly Rate
- shifts_worked: Number of shifts worked
- total_income: Total income
- periods_in_year
- hourly_paid
- weeks
- default_days_worked: For monthly employees, equal to their full days per week (Regular Hours) x 4.333. For weekly paid employees, full days per week (Regular Hours).
- days_with_leave_for_system_type:
- For example: =normal_rate * days_with_leave_for_system_type(‘unpaid’). This would be the number of days taken with unpaid leave. Note: This considers days with unpaid leave, not days of unpaid leave.

### Functions

- min: Used to select the lowest of the values in the list provided to it.
- For example: =min(50,100) = 50

- max: Used to select the highest of the values in the list provided to it.
- For example: =max(50,100) = 100

- round: The number in brackets will be rounded up or down depending on the decimal. This functions as per the regular rounding of numbers.
- For example: =round(1.1) = 1 or =round(1.5) = 2

- ceiling: Rounds up the number in brackets to the nearest whole number.
- For example: =ceiling(1.1) = 2

- floor: rounds down the number in brackets to the nearest whole number. The number will always be rounded down regardless of the decimal point.
- For example: =floor(1.1) = 1 or =floor(2.7) = 2

Example 1: Levy An employer must make a contribution that is 0.32% of the employee’s hourly pay, with a maximum contribution of $4.26. Since there is a maximum, the formula must select the lowest of option (1) which is $4.26 and option (2) which is the employee’s pay multiplied by 0.32% = min(4.26, (normal_pay*0.0032)) Example 2: Trade Union deduction An employee must make a contribution of 1% of their hourly pay, plus $1.80. The minimum contribution is $9.13 and the maximum contribution is $16.73. = min(16.73, (max(9.13, (normal_pay*0.01)))) + 1.80 |

# “IF” Statements

## General IF statements

The **IF** function returns one value if the specified condition is true and another **IF** false. The **IF statement** is also known as a logical formula: If, then, else. If** **something is true, then do this, else/otherwise do that.

The **IF** statement works as follows:

`if (condition, true statement, false statement) `

**For example:** Suppose that the company deducts a staff social fund contribution based on how much an employee earns. If the employee’s salary is greater than $1 000, then the contribution is $10, but if the employees earns less than $1 000, then the contribution is $8.

The formula will be written as:

= if (basic_salary>1000, 10, 8)

This means that if the basic salary is greater than 1 000, the result will be 10 and if it’s less it will be 8.

## Nested IF statements

A **nested IF statement** is an **IF** **statement** within an **IF statement**. It works as follows:

`if ( condition, true statement , ( if ( condition, true statement, false statement) ) `

**For example:** Suppose that the company deducts a staff social fund contribution based on how much an employee earns. If the employee’s salary is greater than $1 000, then the contribution is $10, but if the employees earns between $500 and $1 000, then the contribution is $8, and if they earn less than $500 it is $6.

The formula will be written as follows:

= if (basic_salary>1000, 10, if (basic_salary<500, 6, 8)

This means that if the basic_salary is greater than 1 000, the result will be 10. Otherwise, if the salary is less than 500, the result will be 6, otherwise it will be 8.

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