Individual Pay Dates and Bulk Date Changes

We are happy to announce two enhancements to the system regarding dates used on payslips:

Payment Dates per Payslip

Setting up the payment date for employees is done when adding a new pay frequency. All employees on that pay frequency therefore have the same payment date reflected on their payslip. However, we realise that you may have different payment policies for employees on the same pay frequency. Therefore, we have now added additional flexibility which enables you to select a different payment date for each employee and each payslip.

  • To customise the payment date for a payslip:
  • Go to the employee’s profile and click on the date next to Payslip
  • Click on Change Date.
  • Scroll to the Change Payment Date section and enter the new date of the payslip.
  • Click on Change Payment Date.

To check the payment date for an employee for a payslip, simply hover over the calendar icon next to the payslip’s date:

Bulk Date Changes

The changing of payment dates for payslips, as well as overriding of payslip end dates can be done in bulk. Overriding end dates is used to extend or shorten the payment period for a specified payslip. To change either of these dates in bulk, go to Employees > Bulk Actions and then click on Payslip Dates under Payslip Inputs.

Information about these new features and enhancements can be found in the following help page articles:

We hope that these system features and enhancements make your payroll processing experience even better. If you need any further assistance, please reach out to our support team.

Team SimplePay



Customise System Items

SimplePay is all about you, our users. So when you asked for more power to customise the system to suit your payroll needs, we listened. We’re delighted to announce our latest feature – the ability to create custom items that follow the same tax and payroll rules as system items.

This new feature allows you to:

  • Create multiple items of a certain type:
    • Monthly Commission
    • Non-monthly Commission
    • Employer Loans
    • Savings
  • Customise the names of these items. For example, you may want to differentiate between different types of commissions.
  • Map different versions of a specific type of item to different Xero accounts. For example, you may want to give an annual bonus to two different employees but you want one of them to be mapped to an account in Xero called “Director’s Costs” and the other to an account in Xero called “Employee Costs”. You can add the bonus to the payslips as two different items.

How does it work?

When creating a custom item (Settings > Custom Items > Add), there is now an option to select create a copy of an existing system item. Select the system item that you wish to use and give it a custom name. You can then add it to your payslips in the same way you would the system item of that type (Regular Inputs or Payslip Inputs).

Read our help page here for more information on creating custom items.